Hall Terms – Dundee District Scouts

Hiring Terms for Dundee District Scout Hall

The hall is available for one-off hires by individuals, community groups, and organisations. Scout and other youth groups may receive priority or discounted rates.
A completed online booking form and a non-refundable deposit (20% of the hire fee or £10 whichever is higher) are required to confirm the booking.
Full payment is due no later than 7 days before the event date.

The agreed hire period includes setup and cleanup. The hall must be vacated promptly at the end of the booking period.
Overrunning the agreed time may result in additional charges.

The hirer is responsible for the conduct of attendees and ensuring the hall is treated respectfully, reflecting the values of the Scouting movement.
The hirer must ensure that any electrical item has been PAT tested and takes all responsibility for the use of said equipment
The hall must be left clean and tidy. Cleaning supplies will be provided; rubbish should be removed unless otherwise agreed.
The hirer must ensure all doors and windows are secured, and all lights, heating, and electrical appliances are turned off upon leaving.

Alcohol is permitted only with prior written consent and proof of the relevant licensing. Events serving alcohol may require additional supervision.
Smoking and vaping are strictly prohibited inside the hall and within 5 meters of entrances.
No activities contrary to the aims or values of Scouting (e.g., promoting discrimination or violence) are allowed.
No dramatic, musical, film or video work shall be performed or shown at the premises without obtaining all necessary copyright licences and any theatre, film, video, public entertainment licences.
Noise levels must be kept to a reasonable volume to respect neighbours and other users.

The hirer must familiarise themselves with the hall’s safety information, including fire exits, equipment.
Fire exits must not be obstructed, and all attendees must comply with emergency procedures if necessary.
If the event involves children or vulnerable adults, the hirer must ensure appropriate safeguarding measures, including adequate adult supervision and adherence to relevant laws.
The use of hazardous materials or open flames (e.g., candles) is prohibited unless prior approval is granted.

The hirer must provide proof of public liability insurance if required (e.g., for commercial events).
Dundee District Scouts are not responsible for the loss, theft, or damage of personal property brought onto the premises.

Cancellations must be made in writing. Deposits are non-refundable. Cancellations within 7 days of the event will forfeit the full hire fee.
Dundee District Scouts reserve the right to cancel a booking if the hall is required for essential Scouting activities or emergencies. In such cases, a full refund will be provided.

Any damages to the hall or its contents during the hire will be charged to the hirer. This includes excessive cleaning costs.

The hirer agrees to indemnify Dundee District Scouts against any claims, damages, or losses arising from their use of the premises.