Dundee District Scout Council

Guidance Notes

Douglaswood Scout Centre is maintained by volunteers. The following Guidance Notes are provided in order that the Centre is kept in a clean, tidy and safe condition, thus freeing the volunteers' time and energies for improving and developing the facilities. These guidance notes are also supplied to help make your stay at Douglaswood Scout Centre an enjoyable and memorable one.

Please read them carefully and use them to enhance your stay. These Guidance Notes apply to everyone and should be read by all.

Uniform

Scouts, Guides and members of other uniformed organisations using the site should arrive and depart in full uniform.

General Information

Groups using the Centre will be sent an information pack where facilities, rules, use of equipment, etc., will be explained. The site will be checked after use to ensure that the site/buildings are left in an acceptable and clean condition.  A cleaning fee may be charged if buildings/site are not left in an acceptable condition.

Form NAN

  • All Dundee Scout Groups staying overnihght should complete a form NAN

First Aid

  • The Centre does not supply a first aid kit, therefore you are expected to arrange a First Aid kit and have a dedicated first aider for the entirety of the booking.

Gates

  • Both gates should be closed at all times.
  • The leader in charge should ensure that adequate stewards are provided on both gates during drop off and pick up times.
  • Leaders will be held responsible for damage to the campsite, livestock or land in the fields in the vicinity of the site due to gates being left open.

Bounds

  • The metal fence is the boundary of the camping and activity area of Douglaswood Scout Centre.
  • The plantation at the back gate belongs to the Centre and may be used for activities with the permission of the Centre Manager.
  • Any fenced-off areas and/or taped-off areas on the site or in the plantation are out of bounds at all times.
  • The bat cave in the pill-box on the south-east corner of the site is also out of bounds - it is, in fact, illegal to disturb bats so please keep away as much as possible.
  • While off the site (e.g. hikes) please follow the Country Code and observe the rules of courtesy and common sense. We would not wish to cause annoyance or offence by damaging fences or crops, leaving gates open, etc.

Vehicles/Parking

  • All vehicles should be parked in  designated car parking areas, Site Services will advise.
  • Parking/Driving on grassed areas is strictly prohibited.
  • All vehicles are parked at  owners’ risk.

Refuse/Recycling

  • All cardboard/paper, etc. should, if possible, be burned. Site Services will supply containers for all recycling and uplift at the end of your stay. Remaining refuse should be put in black bags and placed in the metal bin at the entrance gate beside the Gatehouse. Please note that no other bins should be used. Please do not overfill this bin. Rubbish must NOT be left at the side of the bin nor the bin lid be left open. Any surplus waste must be taken away with you when you leave the site.  Waste required to be removed by Site services will incur a discretionary charge.

Campfires/Fires

  • A purpose built campfire circle is available for both campers and building users to share. 
  • Altar fires for cooking are available on request.
  • Metal Fire Pits are available on request, these must be used in the designated areas.
  • No Fires are permitted unless using one of the above.
  • Pits must not be dug for fires or any other purpose.
  • All ash should be disposed of safely.
  • Firewood - there is  a plentiful supply of previously cut branches/twigs around the site.  Do not damage/cut any trees.
  • Logs marking the perimeter of car park and campsites should not be removed.

Lights Out/Quiet Time

  • Please keep quiet after 23:00.

Smoking

  • For legal and health and safety reasons along with a regard to the young people we work with a strict NO SMOKING policy at all times.

Valuables

  • Douglaswood Scout Centre cannot accept responsibility for any loss of or damage to possessions or property.

Cleaning and Cleaning Materials

  • To avoid damaging the centre's septic tank, ONLY cleaning products suitable for septic tanks must be used. Bleach & anti-bacterial soaps must never be used. Buildings must be left in a clean and tidy condition by users - a checklist of requirements regarding this is available in each building.

Footwear

  • Outdoor shoes should not be worn in any of the accommodation buildings: soft footwear for indoor use only must be worn.

Area around the flag pole

  • The grassed area in front of the Larg Centre is primarily intended for games and should not be used for pitching tents

Dogs

  • Dogs are not normally permitted on site (guide dogs excepted).

Alcohol

  • Alcohol may only be consumend on site under certain conditions and with prior permission from the District Commissioner.

Service

  • All groups will be asked to assist in a short service activity during their stay by a member of the Douglaswood Service Team.

Firearms/Pyrotechnics

  • All firearms activities are strictly prohibited without relevent permits and the express permission of District Commissioner.
  • Pyrotechnics are strictly prohibited  at all times, due to live stock in the surrounding area